Professional Event Management Firm required for InCoB-2006
The Organizing Committee on behalf of IIT Delhi, JNU New Delhi and DBT, Govt. of India invites sealed technical tenders from Professional Event Management Firms to completely organize the 5th International Conference on Bioinformatics ( InCoB-2006 ) at New Delhi from 8 th to 11 th Nov. 2006 . Approximately 500 participants are expected from all over the world. The Firm must have proven record for successfully managing international conferences.
The sealed envelops marked as “InCoB-2006” may be submitted along with a bank draft of Rs. 500/- drawn in favour of Registrar IIT Delhi to Supercomputing Facility for Bioinformatics and Computational Biology (SCFBio), 3rd Floor, Synergy Building, IIT Delhi, Hauz Khas, New Delhi-16. Last date for receipt of technical bids is 21/11/2005 up to 3.30 pm .
What is the name of the proposed event?
Ans: International Conference on Bioinformatics ( InCoB-2006 )
What should the event manager submit in the technical tender?
Ans: The technical bid must contain :
1. Firm profile and past experience.
2. A Demand Draft of Rs. 500/- drawn in favour of Registrar IIT Delhi.
3. For submitting the tender refer to the following address
Supercomputing Facility for Bioinformatics & Computational Biology (SCFBio),
3 rd Floor, Synergy Building , IIT Delhi ,
Hauz Khas, New Delhi-16
What if the event manager has some doubts?
Ans: There will be a pre-bid meeting with firms, who have submitted the technical tenders tentatively scheduled for 29-11-2005 at SCFBio, IIT Delhi
Who are the local host organizers ?
Ans: IIT Delhi , JNU New Delhi and DBT, Govt. of India
What are the dates for the event?
Ans: 8 th to 11 th November 2006 .
What will be the duration of the event?
Ans: 4 days
Where will be the event held?
Ans: New Delhi , India
What will be the conference venue?
Ans: A 5 star Hotel
How many participant are expected to attend the event?
Ans: Approximately 500 participants are expected to attend the event (30% foreign participants and 70 % Indian Participants)
What should be profile of “event manager”?
Ans: Professional Event Management firm with proven track record for complete management of similar conference.
What will be the contact address for the Event Manager?
1) Prof. B. Jayaram/ Dr. Sandhya Shenoy
Supercomputing Facility for Bioinformatics and Computational Biology,
3 rd Floor, Synergy Building , IIT Delhi , Hauz Khas, New Delhi-16
2)Prof. Alok Bhattacharya
Coordinator of Bioinformatics,
JNU, New Delhi
3) Dr. T. Madhan Mohan , Director,
Apex Bioinformatics Centre
Department of Biotechnology,
Ministry of Science and Technology,
Block 2, 7th Floor
CGO Complex, Lodhi Road,
New Delhi – 110 003.
E-mail : firstname.lastname@example.org
Fax: 91-11-24362884, 24361813
What will be the responsibilities of the Event manager?
Ans: The following responsibilities must be performed by the event manager
1) Booking Air Tickets, Rail Tickets for selected participants.
2) Arranging local transportation including:
(i) AC Taxis for to and fro from the airport, railway station and bus stands to the lodging.
(ii) Buses and AC taxis for to and fro from place of stay to conference venue.
b) Boarding and lodging spanning over 5star/3star and guest houses for scientist and students respectively.
c) Arranging Food and Beverages at the conference venue for the entire conference duration spanning over:
2) Pre lunch Tea/Coffee and Snacks
3) Lunch – Buffet
4) Evening Tea/Coffee and Snacks
5) Cocktail and dinner - Buffet
d) Conference Venue Booking and arrangement
1) Hall Booking, Audio Video & Presentation Equipment
2) Furniture and sitting arrangement, decoration
3) Internet access
4) On-line Demos/workshops
5) Conference Kit, Reading & Writing Material, Mementos, Designing and Printing of Brochures, posters, advertisement etc
6) Creation and maintenance of InCoB-2006 web site and online registration
7) Arranging for sight seeing and cultural events